Synergy | School Access Module

Synergy’s School Access Module (SAM) allows schools to view all pupil applications to their school online and apply ranking decisions in real time.

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Overview

Applications can be ranked against the school’s individual oversubscription criteria. The resulting list is interactively updated in Synergy’s Admissions system and immediately available to the local authority Admissions team.

Own Admissions Authority Schools

Once given access by the local authority, schools managing their own admissions process can log on to the School Access Module website and have immediate access to live applicant data.

At the end of the admissions process, the school’s view will show:

  • Each pupil that applied for a place at their school
  • The current status ie. Place Requested, Place Offered, Place Refused
  • The waiting list position (if on the waiting list); this data can also be exported to Excel for manipulating and re-importing
  • Once the admissions process is complete, schools can download the ATF/CTF file from SAM for import into their management information system

Key Features

  • View a list of all applicants that have applied for a place at their school
  • Rank the applicants according to their own admissions criteria or rank pupils into bands (where banding is in use)
  • Show only those that are already ranked
  • Batch update tools to ensure swift and efficient ranking
  • If preferred, schools can export lists to Excel for manipulation then re-import the ranked list back into SAM
  • Home to school distance automatically displayed on each pupil on the list
  • Ranking summary’ can be viewed by criteria group at any time
  • To support the in-year process, as places become available at the school, they can update their on-roll figures meaning places can be offered by the admissions team
  • Any new pupils added or changed since the school last logged on will be highlighted on the list
  • Filter controls allow lists to only show pupils yet to submit an application form (from Primary School preference lists)

All Schools

Once given access by the local authority, schools can log on to the School Access Module’s secure website and have immediate access to live applicant data.

SAM is able to display the free school meals (FSM) status of all pupils attending the school. SAM can also show the FSM status of the children accepting places at the school.

Visibility of FSM status can help the school when planning for Pupil Premium funding/spending. Lists can be filtered and exported as required.

Key Features

  • View latest numbers to help budget, plan and resource
  • ‘Read Only’ access to pupil details or just numbers by preference (1st, 2nd etc)
  • View lists of pupils or select any individual pupil for more detailed information
  • Filter controls allow lists to only show pupils yet to submit an application form (from Primary School preference lists)
  • Search results list each pupil in distance order, unless an alternative order is specified

"SAM has revolutionised how we deal with rankings for Admissions Authority (AA) and non-AA schools - much more straightforward now with more checks in place than our previous providers solution." - Customer Testimonial

Read our brochure to find out more about how Synergy School Access Module can help your Local Authority.

Download Brochure (177 KB)

Key Benefits

  • Schools can plan and budget resources with real-time visibility of applications
  • Own admissions authority schools have clear ownership of the decision making process
  • For in-year admissions (if coordination is delegated), schools can make offers and notify the local authority ensuring accurate information of each child’s school attendance
  • The local authority Admissions team has immediate access to school ranked lists
  • Documents that have been attached to individual school preferences are available for the school to view and/or download
  • Previous schools have the visibility of whether their pupils have made applications or not and can support/ remind parents
  • Previous schools can aid the process of validating addresses, sibling claims and more

See Synergy in action
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